The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. Its corporate objective is to improve people’s living conditions on a sustainable basis. GIZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).
In Indonesia,
GIZ is implementing various energy projects under the umbrella of the Energy
Programme Indonesia/ASEAN / Energy Transition Cluster. These projects are
commissioned by mainly the German government, represented by the German Federal
Ministry for Economic Cooperation and Development (BMZ) and the German Federal
Ministry for Economic Affairs and Climate Action (BMWK).
The Energy
Programme seeks to deliver impacts for a successful transition towards a
sustainable energy system in Indonesia. Monitoring & Evaluation (M&E)
and related knowledge management tasks play an important role in managing the
projects under the Energy Programme and making sure that such impacts are
identified, assessed and reported. This relates to ensuring M&E uniform
approaches within the Programme, and also project specific set-up and running
of monitoring and reporting systems.
To bring M&E expertise to the Energy Programme, GIZ seeks one (1) motivated and qualified Indonesian candidate to join as a:
Monitoring & Evaluation Specialist
Besides functioning as advisor to all projects on M&E and making sure the M&E support is streamlined across the Programme, the specialist will further support selected projects in setting up and running their M&E and related knowledge management structure. One of these projects include the Sustainable Energy Transition Indonesia (SETI) but the support could also expand to our projects within the portfolio.
A. Responsibilities
- Under the Programme Director and Energy Programme Management Team, develop an uniform M&E system for joint indicators of projects under the Energy Programme (e.g. GHG emissions reduced, Megawatt of Renewable Energy installed, etc), socialize the system within all projects of the Energy Programme and ensure application of the system
- Support overall project coordination of SETI with a focus on M&E and progress tracking, related reporting of results, evaluation, as well as knowledge management and project documentation
- Under the SETI Coordinator, develop and maintain a result-based monitoring system (website, others) for the SETI Consortium ensuring project progress is tracked and recorded
- Support maintenance and controlling of project planning, monitoring and reporting tools and make sure indicator tracking is up to date.
- Act as M&E Specialist for the larger SETI Consortium consisting of GIZ Indonesia, WRI, Cerah and IESR, to ensure Consortium partners are well trained on the monitoring system and its use, and that monitoring is applied continuously
- Facilitate internal meetings for project monitoring and reporting
- Facilitate and prepare annual monitoring and reporting updates towards the donor and political partner, the Ministry of Energy and Mineral Resources, by collecting inputs from advisors and consortium partners
- Develop a knowledge management strategy for projects (SETI, others) and ensure consistency of knowledge product formats and proper documentation in related filing system, in line with the Energy Programme’s KM and communications approach
- Work closely with the Energy Programme’s Management Support structure (communications team, knowledge management team, IT, etc) as well as the Energy Hub, to make sure experiences are shared and uniform approaches are applied
- Act as Interface for M&E topics towards the GIZ Country Office
- Perform editorial work on reports (e.g.,
annual/quarterly/bi-monthly/
post-event/evaluation reports) and knowledge products in both English and Bahasa Indonesia to ensure high linguistic quality
B. Tasks
1. Monitoring and Evaluation
- Develop a uniform approach to key indicators of projects under the Energy Programme, define the methodology for data collection and calculation of contributions to overarching project goals (calculation of GHG emission reductions, installed capacity of renewable energy, etc.)
- Monitor the application of this system through regular meetings with relevant team members within the Programme and/or Projects
- Collect and synthesize the inputs to internal monitoring systems, e.g. on GIZ corporate level as well as towards donors
- Prepare annual / regular monitoring updates for the donor and partners in different formats and collect information from various stakeholders
- Develop a comprehensive result based monitoring system (e.g. website) to operationalize the result based matrix for selected projects (SETI, others)
- Train and support project staff on the implementation of the monitoring system and lead evaluation of results
- Prepare templates for impact monitoring of activities (events, trainings etc) such as participant questionnaires, etc. to be used by advisors
- Support evaluation of collected data and presenting them in a cohesive fashion
- Lead the progress tracking for selected projects (SETI, others) for impact indicators
- Evaluate the alignment of activities carried out by SETI with SETI programme’s indicators and support input provisions to SETI’s Result-Based Monitoring (RBM) tool.
- Support coordination between the SETI Consortium team’s monitoring and evaluation focal points and SETI advisors.
2. Reporting
- Be responsible for project reporting in close consultation, both for the Indonesian and German donors, with other advisors, project partners, and/or implementing agencies.
- Provide report editing and design of the Energy Hub annual activity reports drafted by the technical advisors
- Support coordination between the SETI Consortium team to streamline reporting
- Ensure quality control measures are undertaken to optimize reporting
- Lead Programme wide reporting on key indicators for GIZs contribution to Indonesia’s energy transition
- Coordinate closely with projects under the GIZ Energy Programme, to develop ideas for knowledge products, and realize their implementation
- Distribute such products to the appropriate channels,
- Develop creative content and knowledge products about project issue, aiming at increasing the knowledge and awareness of stakeholder in Indonesia
- Prepare fact sheets, presentations, flyers, posters and other knowledge products for SETI
- Support the identification of success stories / achievements of the GIZ Energy Programme and SETI through results identified from the monitoring system.
- Cooperate with the Energy Hub and Energy Programme Communications coordinator in distilling major impacts and stories to prepare communication material.
- Ensure filing of project documents within in- and external channels (DMS, IDA, website, etc)
- Maintaining the relevant information into clear structure of sharing folder and MS teams filing system.
- Maintain the project knowledge management system (SharePoint) and ensure that all relevant documents are available and uploaded to DMS (Data-Management System of GIZ).
- Compile the relevant information needed for activities and assignments, such as for reports, studies and knowledge tools.
- Ensure format consistency in knowledge products and coordinate with the communications team for the development of publicly accessible products.
- Prepare templates for event evaluation reports and post-event analysis.
- Assist technical advisors in utilizing data and information in the context of activity implementation and policy recommendations to project’s counterparts.
- Maintaining well the GIZ informal knowledge management platform IDA system and manage the digital platform “onsite operations”
- Support annual operational planning, developing a system to work with the team to allow good management of progress
- Prepare, moderate, and document regular SETI Consortium team meetings on regional level, as well as country steering meetings on national level.
- Develop and update the relevant templates for project planning and monitoring.
- Maintain documentation of project results by reviewing other documents concerning the progress of collaborative programs
- Support contract and tender preparation, in close tandem with advisors and administrative specialists, and manage large framework contracts through close monitoring, documenting and consultant follow-up
- Subject to discussions with the Energy Programme Director and the Project Directors, the Specialist may be allocated additional tasks and other duties for shorter periods
- Contribute to regular meetings of the Management Support structure of the GIZ Energy Programme, the Energy Hub, and support synergies and aligned planning of events, media approaches and knowledge products
C. Required
qualifications, competences and experience
Qualifications
- Master’s degree in relevant field of work, e.g., Project Management, or related field
- Very good working knowledge of IT, communication technologies (social media, related software, website) and newest communication methods
- Very good communication skills in English and Bahasa Indonesia, including speaking and writing
Professional experience
- At least 5 years professional experience in the field of project management (monitoring & evaluation, reporting, knowledge management)
- Experience in developing networks with multiple stakeholder groups (e.g. donors, projects, etc.) is a strong asset
- Proven success and creativity in developing and maintain knowledge management strategies as well as result-based monitoring systems.
- Prior working experience in energy, environment, climate change-related sector is advantageous.
- Regional experience or prior work in a global organization/event is preferred.
- Insight into the International Development Cooperation work
Other knowledge, additional competences
- Able to think conceptually, creatively and collaboratively on all elements of communications work
- Focused, proactive and positive working attitude
- Demonstrated ability to work effectively in a fast-paced office environment, both independently and as part of a global team
- Excellent interpersonal communication skills, including the ability to encourage collaboration with other programs, international offices, and partners
- Aware of social and intercultural sensitivities, flexible and possess a sense of diplomacy
- Adaptable to rapidly changing priorities and able to manage multiple deadlines and deliver high quality work products
- Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management
- Availability to travel within Indonesia for short-term project visits on short notice
Joining Date: a.s.a.p.
Direct Supervisor: SETI Coordinator
Please submit your motivation letter and
comprehensive resume (including training and list
of references) to recruitment-indo@giz.de by 13 August 2023 with
subject line Energy Programme – M&E
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)
Only
short-listed candidates will be notified.
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