TECHNICAL OFFICER TRUST FUND

THE ASEAN SECRETARIAT INVITES INDONESIAN CITIZENS AND ASEAN NATIONALS WITH PERMANENT RESIDENT STATUS IN INDONESIA TO APPLY FOR THE FOLLOWING POSITION AT THE ASEAN SECRETARIAT IN JAKARTA

Background:

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter-governmental organisation founded in 1967, to promote peace and stability, sustained economic growth, shared prosperity and social progress. It comprises the ten countries of Southeast Asia.

The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s integration efforts by establishing a legal and institutional framework required to achieve the ASEAN Community by 2015. This includes the newly approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter and the three Blueprints of the ASEAN Political-Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio-Cultural Community (ASCC). The ASEAN Secretariat is therefore well positioned to provide the necessary functions required to effectively support the community building process under the Charter and the Blueprints.

Currently the ASEAN Secretariat is looking for a qualified candidate to fill the position of Technical Officer Trust Fund for Finance & Budget Division, who will work under the Corporate Affairs Directorate, Community & Corporate Affairs Department.

Duties and Responsibilities:

1. Assist in the preparation of the periodic financial report

• Compile daily financial data or transaction.

• Reconcile the report with bank statement.

• Maintain and update project financial data.

2. Verify and supervise daily transaction activities to comply with ASEC Financial Rules and the Terms of Reference for each Trust Fund

• Comply data transaction with existing regulation/ rules and Terms of Reference.

• Assist in the process of reviewing reports on Trust Fund utilization and ensure that any transaction is paid on time.

• Participate in reviewing account statement of each dialogue partner/donor funds kept at ASEC.

3. Provide general support to the Division

• Involve in the preparation of budgeting.

• Provide the relevant documents and logistics for meetings.

• Prepare, compile and maintain data records and documentation for the purpose of external audit.

• Perform other relevant duties as assigned by the Assistant Director or Senior Officer and/or higher authorities.

Requirements:

We are seeking qualified candidates with the following qualifications:

• Bachelor degree in Economics, Management or an appropriate related field or discipline with a minimum three (3) to five (5) years relevant work experience in technical role.

• Demonstrated knowledge and policy, research and technical skills in the relevant area and ability to acquire them.

• Proven skills in problem solving in a complex organisational environment and in work planning.

• Demonstrated ability to develop, implement, monitor and review policy and procedures.

• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.

• Very good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.

• Demonstrated ability to develop and maintain sound working relationships with stakeholders.

• Demonstrated commitment to collaborative work practices.

• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.

• Sound command of English, written and spoken.

General qualifications:

A familiarity with diplomatic practices and protocol. Other required qualities are: computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel frequently on short notice.

Remuneration and Benefits:

Successful candidate will be offered the post with a probation period of six months and monthly salary starting from IDR 5,000,000. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, hospitalization insurance, and an annual bonus of a month’s basic salary. Upon completion of the probationary period, the candidate will be confirmed on an initial up to three-year contract, inclusive of the six-month probationary period.

How to apply:

Send your application to hr-asean@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates obtained, and completed Employment Application Form with recent photograph, which can be downloaded at www.asean.org/opportunities.

Please indicate on the subject heading: Application for Technical Officer Trust Fund

Application papers should reach the ASEAN Secretariat by 17 May 2011.

Only shortlisted candidates will be notified, and the decision of the Secretary-General of ASEAN on the appointment shall be final.