Chemonics seeks short-term Administrative Assistant in Mataram, Lombok

Chemonics International seeks short-term Administrative Assistant to be
located in Mataram for the USAID-funded Indonesia Marine and Climate
Support (IMACS) project. This project provides technical support for
improving key marine and fisheries sector components with the Ministry of
Marine Affairs and Fisheries (MMAF), local governments, coastal
communities, and the private sector.



*Specific requirements*

The IMACS administrative assistant will have the primary responsibility of
assisting with all project administrative tasks and functions. The job
responsibilities include, but are not limited to, the following:

§  Coordinate all logistical aspects of project administration including
arranging travel, processing travel clearances, and fielding consultants

§  Maintain transport booking arrangement for project staff including
checking weekly vehicle log book

§  Provide minor translation as requested by technical staff

§  Fulfill office management duties including, answering phones,
photocopying, faxing, etc

§  Maintain and stock office supplies and process supply orders

§  Label and maintain all administrative files including travel
clearances/itineraries, visa requests, consultant transport and lodging
information, and all other non-accounting related documentation

§  Provide administrative support to the Regional Office Director and
Jakarta staff

§  Prepare reports of meetings convened or attended by project staff

§  Assist Regional Office Director in hosting project visitors and
arranging meeting details

§  Answer inquiries from the IMACS Jakarta office and supply information as
necessary

§  Coordinate with IMACS Jakarta office in sending monthly technical and
financial reports and back-up to the Jakarta office

§  Fulfill other administrative functions as required
Reporting

The Administrative Assistant reports directly to the Regional Office
Director. He/She will prepare regular oral and written progress reports
that demonstrate the status of project activities toward expected results,
as well as other reports as required.
Qualifications

·         At least 3-5 years of administrative management experience,
preferably with large-scale international projects

·         Successful experience working in a diverse, fast-paced environment

·         Excellent computer and typing skills including Microsoft Word,
Excel, Outlook exchange email system, and desktop publishing software such
as Adobe, Photoshop, and other similar programs.

·         Versed in office administration duties including faxing,
photocopying, answering phones, arranging meetings

·         Bachelor degree or 5 years administrative experience required

·         Fluency in English and Bahasa Indonesian required

Interested applicants are requested to send a cover letter and resume with
the subject “Administrative Assistant - Mataram” to IMACSproject@gmail.com  as
soon as possible but no later than October 1, 2012. Finalists will be
contacted.