IMMEDIATE VACANCY Administrative Assistant/Receptionist

Strategic Asia is a private company with a
public vision.
Strategic Asiais a high end consulting firm providing advisory and facilitation
services to governments, private
businesses, international organizations, civil society organizations and media groups.

Job Title:
Administrative
Assistant/Receptionist

Application
deadline : 30 September 2012

Contract
Type : Fixed Term Contract (with possible extension)

Duty
station :Central Jakarta

Duration
: 12Months (with 3 months probation period)

Salary
range: IDR 3.000.000 to 4.000.000 or Negotiable, based
on the experience and qualifications. Fresh graduates with high integrity and good
qualifications are also encouraged to apply.
Brief Description of Role:
The Administrative Assistantis responsible for the implementation of office administrative procedures under the guidance of the Operations Officer. Work activitiesinclude word processing, audio and copy typing,
composing correspondence, dealing with telephone and email enquiries, creating
and maintaining filing systems, keeping diaries, arranging
meetings/appointments and organising travel for staffas well as for project events.
 Responsibilities:
 While reporting to
the Operations Officer, the Administrative Assistant’s duties will cover, but will
not be limited to, the following:
·         Maintaining a record of document flow, including documenting arrival and sending
out of all Strategic Asia correspondence
·         Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint,
Excel, Access, etc., to produce correspondence and documents, and to maintain
presentations, spreadsheets and databases;
·         Arranging schedules of appointments, meetings,
and other events,
·         Taking notesat selected events as requested
·         Handling secretarial duties for CEO/BODs
in charge
·         Ensuring administrative work related with
other SA offices
·          Providing
administrative support for staff who are making visits and attending meetings.
Examples include: arranging itinerary, hotel reservation, and documenting
preparation
·         Checking necessary follow up actions in relation
to the agenda of the various staff members
·          Acting as
supporting staff in servicing meetings/events/conferences organised by the
Strategic Asia
·          Informing
all staff of the various meetings of the day as well as maintaining an office
calendar with all the necessary holidays, milestones and other important dates
·         Liaising with staff from other departments and with external contacts;
·         Assisting with Strategic Asia
organised events
·         Whenever possible looking for
new areas of business for Strategic Asia
·         Any other work related
activities as requested
                                                                                                                      
Knowledge, Skills, Competenciesand
Abilities

Knowledge:
The candidate
must have proficient knowledge in the following areas:
·         Speak
Fluent English both in writing and conversational.
·         Knowledge
of office administration
·         Knowledge
of record keeping
Skills and
Competencies:
·         Excellent
interpersonal skills
·         Abilitiy
to maintain a high level of accuracy in preparing and entering information
·         Effective
verbal and listening skills
·         Very
effective organisational skills
·         Effective
written communications skills
·         Computer
skills including the spreadsheet and wordprocessing programs, and e-mail at a
highly proficient level
·         Time
management skills
·         Ability to
work with multicultural work environment

Personal Attributes:

 The candidate must demonstrate the following
personal attributes:
·         Be
honest and trustworthy
·         Be
respectfulto all office
colleagues
·         Possess
cultural awareness and sensitivity
·         Be
flexible
·         Demonstrate
sound work ethics
·         Be able to
work long hours when necessary.

Eligibility Criteria
In addition to
the knowledge skills and competencies above the candidate must possess the
following as a minimum:
·         A first degree in a relevant field such
as administration or secretarial
fields
·         At
least 2years of experience in a similar administrative
role
·         A freshly
graduated student with administrative field interest.
*     Can start joining asap.
 Kindly send your application and
resume

To : hasiando.tobing@strategic-asia.com

30th September 2012at 17.00hrs.

To have a complete overview about our company
please visit :www.strategic-asia.com