Greenpeace, one of the world’s most respected and dynamic organizations, is
an international non-profit global campaigning organization that acts to
ensure the ability of Earth to nurture life in all its diversity. At the
heart of Greenpeace’s campaigns is the tradition of non-violent, direct
action against environmental abuse and destruction.
Greenpeace exists because this fragile earth deserves a voice. It needs
solutions. It needs change. It needs action.
Greenpeace acts to change attitudes and behavior, to protect and conserve
the environment and to promote peace by:
• Catalyzing an energy revolution to address the number one threat
facing our planet: climate change.
• Defending our oceans by challenging wasteful and destructive fishing,
and creating a global network of marine reserves.
• Protecting the world's ancient forests and the animals, plants and
people that depend on them.
• Creating a toxic free future with safer alternatives to hazardous
chemicals in today's products and manufacturing.
• Campaigning for sustainable agriculture by rejecting genetically
engineered organisms, protecting biodiversity and encouraging socially
responsible farming.
Greenpeace is present in 40 countries across Europe, the Americas, Asia,
Africa and the Pacific.
To maintain our independence, Greenpeace does not accept donations from
governments or corporations but relies on contributions from individual
supporters and foundation grants.
For over 40 years, Greenpeace has been successful in our campaigns to
reverse environmental degradation by bearing witness to environmental
destruction and exposing and confronting environmental abuse. Greenpeace
campaigns have been vital in informing government policies on the
environment and effecting changes in business practices which lead to
various environmental problems.
Greenpeace in Southeast Asia
Greenpeace opened our first office in Southeast Asia in 2000. In that time
we have led successful campaigns throughout the region, securing fresher
air, cleaner water and a healthier environment through changing industry
practices and government policies. Greenpeace actively campaigns across the
region to catalyze an energy revolution, protect ancient forests and our
oceans, create a toxics-free future and create a shift to sustainable
agriculture.
Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and
the Philippines and each office is composed of six departments: Campaigns,
Fundraising, Communications, Mass Mobilization, Human Resources and
Organizational Support. Currently, Greenpeace has more than a 150 staff
across the region, excluding the direct dialogue fundraisers.
THE POST: GOVERNANCE LIAISON AND INTERNAL COMMUNICATIONS
Job Summary:
The Governance Liaison and Internal Communications Officer is a high level
administrative and communications position that reports to the Executive
Director and works closely with the Chief Operating Officer, the members of
GPSEA’s regional and national boards, our Legal Counsels, and the SMT. This
position will serve as the key link between the senior management of the
organization and the regional and national boards. The Governance Liaison
and Internal Communications Officer will play the crucial role of fostering
improved communications with the GPSEA Board (Association) and the National
boards - being responsible for putting together regular, timely updates and
reports, assisting in the preparations for Board meetings, and being the
main custodian for governance records and minutes of meetings.
In addition to assisting the ED in managing governance matters, the GLICO
will be likewise responsible for effective internal communications between
employees in all Greenpeace offices in Southeast Asia. This position will
also help facilitate communications from the ED’s office as well as the
sharing of information with international Greenpeace offices via
electronic, video and print communications in a way that furthers a culture
of learning and creativity.
Responsibilities:
Governance
- Serve as the chief contact person between both Greenpeace boards and
senior management of the organization;
- Through the ED, advise board members on key governance issues;
- Assist the Board in reviewing governance guidelines;
- Assist with Board member recruitment and orientation;
- Assist the Board Chair on relevant governance related processes within
Greenpeace;
- Stay on top of governance and board management trends;
- Assist in drafting and preparing key board documents for meetings;
- Keep organizational records, such as articles, bylaws, and minutes;
- Provide logistical assistance for board meeting preparation and
planning events.
Internal Communications
- Manage internal communication processes, including development of
communication tools, delivery of internal communication training and
management of communication content to ensure consistency and transparency;
- Ensure that all internal communication reflect the Greenpeace identity
and has a consistent “voice”, look and feel, which reflects the
organization’s priorities and strategic direction;
- Working with the ICT unit, set and monitor standards of the GPSEA
intranet and email protocols;
- Help manage the logistics of the annual all-staff meeting;
- Coordinate in-house sharing events and invite external speakers to
contribute to a culture of learning;
- Organize, manage and facilitate GPSEA all-staff meetings;
- Working with the ED’s Executive Assistant, help manage and prepare
monthly and quarterly reports, including an organization-wide newsletter
and provide content for department specific newsletters;
- Ensure that Greenpeace staff and volunteers understand how to navigate
the organization and bring forward ideas.
COMPETENCY PROFILE
Organizational Competencies
- Professionalism
- Goal Orientation
- Interpersonal Relationship
- Knowledge Sharing
- Global Mindset
Functional Competencies/Qualifications
- Bachelor’s Degree or equivalent experience preferably in the field of
Communications;
- Basic knowledge of the laws affecting the organization and non-profit
organizations;
- Understanding of governance issues;
- Solid facilitation and consensus-building skills;
- Strong communication and administrative skills;
- Ability to make things happen;
- Ability to build trusting relationships with board members;
- Political savvy to help the Executive Director strategically prepare
areas of discussion;
- Attention to detail, protocol, and people dynamics;
- Prior experience working with boards preferred;
- Proactive and service-oriented but easy going personality;
- Ability to manage up;
- Consistency and a high degree of quality in work;
- Ease in getting along with team members at all levels;
- Curiosity and a constant interest in learning;
- Excellent judgment, discretion, and diplomacy;
- Self-starter with demonstrated ability to work both independently and
within a team;
- Commitment to environmental issues and principles of non-violence
central to Greenpeace’s mission.
Leadership Competencies
- Planning and Organizing
- Facilitation
Terms of contract: We are open to full-time or part time arrangement for
this fixed term contract. The terms of contract are governed by our
policies.
Base Location: Bangkok or Manila or Jakarta.
THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST
WORKING HOURS
Normal hours of work for full time Employee will be forty (40) per week or
(5) days in a week, at 8 hours per day excluding an hour lunch break. This
will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm.
Ordinary hours of work may be varied as agreed between staff and the line
managers.
SALARY AND BENEFITS
Salary and benefits shall be provided in accordance with GPSEA’s existing
policies and procedures, which will be fully discussed with the successful
candidate.
LEARNING AND DEVELOPMENT
Greenpeace is committed to providing its employees with learning and
development opportunities to be able to perform its functions more
effectively. Through its mentoring process and annual Performance
Management System, staff’s development objectives are identified and
prioritized.
EQUAL EMPLOYMENT OPPORTUNITY
Greenpeace is committed to the principle of Equal Employment Opportunity
for all employees, regardless of sex, marital status, nationality,
religion, age, sexual orientation and any other characteristics unrelated
to the performance of the job. Selection will be in accordance with
objective, job related criteria and the appointment will be on the basis of
applicant’s merits and abilities.
HR POLICIES AND PROCEDURE
Greenpeace management and staff are given guidance on the implications of
the equal opportunities policy. Policies and procedures are reviewed to
review and adapt current practices to promote equality of opportunity.
Other organizational policies and procedures will be fully discussed to the
successful applicant.
APPLICATION GUIDELINES
Interested candidates are invited to write Letter of Introduction
explaining how your skills and experiences meet the needs of the position,
read the Recruitment Pack, fill up Application Form which you can download
from
http://www.greenpeace.org/seasia/id/aksi-kamu/jobs/Governance-Liaison-and-Internal-Communications-Officer-GLICO/
and send to jobs.id@greenpeaceorg
Deadline for Applications: August 5, 2013
As we receive a large number of applicants for our advertised vacancies, we
are unable to respond to those applicants who have not been shortlisted and
we apologize for this in advance. If you do not hear from us within two
weeks of the closing date, please assume that you have not been shortlisted.
GUIDANCE IN COMPLETING YOUR APPLICATION FORM
1. Read the recruitment pack carefully before completing your
application form. The recruitment pack contains information about
Greenpeace, about the job you are applying for, and brief information on
employment conditions.
2. Complete all items in the application form. Remember that this will
be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not
be accepted.
3. Make sure you email the form to the correct email address (
jobs.ph@greenpeace.org), addressed to the HR Department, and ensure that
your application form arrives before the closing date. Application forms
received after the closing date will not be accepted.
4. If you have questions, kindly email jobs.id@greenpeace.org.
Thank you and we look forward to receiving your application letter and
completed application form.
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