URGENTLY REQUIRED ADMIN ASSISTANT SECRETARIAT CCM GFATM

Secretariat of CCM Indonesia (Admin Assistant)

 

The Global Fund to Fight AIDS, TB and Malaria

Secretariat of CCM Indonesia

We are the Indonesia Country Coordinating Mechanism (CCM), an independent national forum which function is to oversee grants provided to Indonesia by the Global Fund to Fight AIDS, TB and Malaria (GFATM).  We are currently seeking to fill the following position:

 

 

     ADMINISTRATIVE ASSISTANT

 

Based in Jakarta, will be responsible to Executive Secretary & Finance Officer for:

a.     For various areas of general administrative duties, document fillings per daily as such as receiving, recording, checking, copying in-out letters, in-out emails, minutes of any meetings, material meetings, and others document jointly with Office Assistant.

b.      Updating files the composition of members, CCM Activities, CCM Contact details and other duties as required.

c.  Preparation of draft invitations and sending meeting invitations by email or fax, Organizing the meetings, providing logistical and procurement support for workshops/seminars/meetings, confirmation to all participants in the meetings, copying and preparing material for the CCM and others meeting jointly with the Program Assistant and Office Assistant.

d.     Preparing Minutes of CCM Meeting.

e.      Handle petty cash per monthly.

f.    Administrative Assistant will work closely with the Executive Secretary and other staff in the secretariat of CCM Indonesia.

g.    Further the Administrative Assistant will perform other duties as required by the Executive Secretary or Other Staffs and/or CCM.

Qualifications:

•          Bachelor Degree or equivalent in Secretary, Accounting, Business Administration and at least 3 years experiences in administrative work.

•          Excellent verbal and written, interpersonal, and good communication skills required.

•          Experience in administrative duties especially good document filling systems.

•          Good organizational skills and exceptional problem-solving abilities.

•          Good computer skills, including internet navigation and various office applications (especially Word and Excel).

•          Ability to work in a team.

•          Ability to work under preasure.

•          Highly organized and good analytical skills and flexible.

 

Applications should be sent via email to: ccmsechrd@gmail.com; not later than Monday, 23rd Deecember 2013. Please put “position” as email subject and put your name in the CV attachement (e.g CV John Doe).

Please provide a Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, current remuneration, earliest date of availability, names and telephone contacts of last three referees. No telephone calls please.

"Only qualified applicants will be shortlisted"