|Position||: Safety and Security Assistant|
|Division/Department||: Executive Unit|
|Salary||: Rp. 133,829,655 Annually (|
|Location||: Based in Surabaya, with periodic travel in Indonesia|
|Reports to||: Country Director|
|Closing date||: Wednesday May 25, 2016 at 12:00PM local Surabaya time.|
Basic Function of the Position
MAJOR DUTIES AND RESPONSIBILITIES
- Supports and Verifies Safety and Security Policy Implementation
- In coordination with the SSM, provides administrative support and verification that adequate systems are functioning to support Volunteer safety and security in accordance with Peace Corps Manual Section (MS) 270, Volunteer/Trainee Safety and Security. This should include, but is not limited to:
- Edits and updates to safety and security information in the Volunteer Information Database (VIDA) and generates reports upon request.
- Collaborates with the SSM to monitor and update site history data. Assists in ensuring prompt recording of security-related data in site history files.
- Verifies that all site locator forms are accurate and documented in VIDA.
- Ensures that all Volunteer sites and houses have been properly evaluated for safety and security criteria and documentation is on file.
- Understands Volunteer whereabouts system and assists with maintaining information as needed.
- Assists SSM and CD to ensure critical PCSSO recommendations are implemented appropriately and deadlines are met. Works with the SSM to provide regular updates on implementation progress and/or challenges to the CD and the PCSSO.
- Safety and Security Training
- Assists with the development of training materials for safety and security related sessions during events such as Pre-Service Training (PST), In-Service Trainings (IST), Close of Service (COS) conferences and Warden Trainings.
- Co-facilitates training sessions with the SSM as directed by the SSM or the CD. May be required to facilitate training sessions in lieu of the SSM if he/she is unavailable.
- Assists with the Support of Home-Stays and Site Identification:
- Participates in the delivery of safety information to home-stay families during their pre-PST orientation and permanent home-stay families briefing after site selection.
- Accompanies the SSM on site visits as needed.
- As requested, assists with Volunteer housing inspections and approvals prior to occupancy as per Post’s policies and procedures.
- Ensures that GPS coordinates are maintained in VIDA for Volunteer sites, consolidation points, and other relevant locations.
- Supports the SSM in mapping Volunteer sites and consolidation points.
- Incident Reporting and Response
- Upon SSM’s request, provides Volunteer support after crime incidents, such as police follow-up, preparation of reports, accompanying Volunteers to their sites, etc.
- For sexual assaults – May serve as part of the designated staff at Post in the absence of the SSM. In that role, manages the security and non-medical follow-up for Volunteer incidents of sexual assault, including but not limited to:
- Assuring that the Volunteer or other Volunteers are safe from imminent or serious threat and taking immediate action to remove victim or others if a serious or imminent threat exists.
- Communicating with the Designated Safety Specialist (DSS) for guidance when required and according to the notification protocol.
- Protecting the confidentiality of information surrounding the sexual assault.
- Coordinates with the Office of General Counsel on the hiring of an attorney to advise a Volunteer on the legal process (when necessary).
- Conduct post-incident assessment to identify any ongoing threats or security concerns and mitigation strategies.
- Participates in agency Coordinated Incident Response System (CARS) calls when needed.
- Makes logistical arrangements for Volunteers (e.g. hotel or travel arrangements).
- Assists in developing a safety plan in collaboration with the Assigned Security Specialist and the Victim Advocate.
- For all incidents – Assists the SSM to ensure that reportable incidents are communicated to the CD in accordance with policies and procedures; assists the SSM in completing incident reports in the Consolidated Incident Reporting System(CIRS) per the Consolidated Incident Reporting Guidelines.
- Supports the SSM by entering information as needed in site history files.
- Emergency Preparedness
- In collaboration with the SSM, assists the CD and senior staff at Post during an emergency situation.
- Assists the SSM in the training and testing of Post’s Emergency Action Plan (EAP).
- Reviews Post specific office emergency and security plan.
- Assists SSM on developing and revising policy documents, such as EAPs and Transportation Policies.
- Has a working knowledge of security equipment such as satellite phones, radios and other emergency devices and assists the SSM in periodic tests of those devices.
- Analysis, Reports and Other Communication
- Assists the SSM in maintaining post-crime statistics and analyzing trends.
- Prepares reports and resource materials for SSM.
- Becomes familiar with and assists the PCSSO and the SSM with updates to the Legal Environment Survey.
- Organizes safety and security resources such as manuals, handbooks, leaflets, pamphlets, slides, videos, and memos and makes their contents and Peace Corps policies known to staff and Volunteers.
- Helps maintain legible and orderly system for collecting, compiling, filing and disseminating pertinent safety and security information to be made accessible to appropriate Post staff and Volunteers as required, including, but not limited to:
- Travel warnings and policies (including Post travel/transportation policies)
- Safety and security information for visiting PCVs
- Notices to staff and Volunteers about security concerns
- Represents the Safety and Security Program
- Participates in staff meetings (both general staff meetings and senior staff meetings at the discretion of the CD), discussions and activities, and makes recommendations for changes in program policy and procedures as they relate to Volunteer safety and security.
- Has knowledge of Embassy security staff and local law enforcement resources in order to obtain updates and information on emergency/security issues at Post. Represents the Post at regularly scheduled safety and security external meetings as needed.
- Acts as a Duty Officer
- Performs the responsibilities of a duty officer when scheduled as a part of the Post’s duty officer program rotation.
- Maintains and updates the duty officer binder as needed.
- Provides Back-Up Coverage for the SSM
Stands in as the Acting SSM when the SSM is out of the office and unavailable (i.e. on annual leave, sick leave or official travel) or there is a vacancy in the SSM position.
- Other Duties as Assigned
May perform other safety and security duties as assigned by the CD.
- TDY Travel
The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however the duties may be subject to change as determined by the Contracting Officer.