Oxfam Vacancy: Financial Auditor - Empower Youth for Work (EYW) project

CONSULTANT VACANCY

Financial Auditor
Empower Youth for Work (EYW) project

OXFAM is an International Non Governmental Organisation working across the
world with a vision of just a world without poverty: a world in which
people can influence decisions that affect their lives, enjoy their rights,
and assume their responsibilities as full citizens of a world in which all
human beings are valued and treated equally.

Vision for Indonesia
We envision an Indonesian where women are equal citizens and everyone can
enjoy their rights even in times of shocks and disaster.

I. Background

Oxfam in Indonesia (Eastern Indonesia Makassar Office) has agreed to
conduct Empower Youth for Work (EYW) Project after the contract was
signed off by Oxfam Novib, July 1st 2016. In this project Oxfam in
Indonesia works with four partners ADS (Aliansi untuk Desa Sejahtera),
AKVO Foundation, (IBL) Indonesia Bisnis Link (all Partners base in
Jakarta). Oxfam in Indonesia and its partners has each work plan to do
Empower Youth for Work project in Indonesia aims to reduce poverty in
rural coastal areas that are prone to impact of climate change by
empowering youth (especially young women) to secure viable employment
and entrepreneurship opportunities. This project will facilitate youth
(young women and men) to gain better employment opportunities by
strengthening their capacity, helping them to develop the right
attitudes and behaviors for work; generating and improving new economic
opportunities in the form of entrepreneurship and paid employment;
enabling them to engage with companies to get better work environments;
and assisting them to claim their rights to better health, and to enjoy
social environments that support their growth and potential. Youth also
provided with understanding on climate change in order to build their
resilience to adapt and mitigate the risk of the impact of climate
change that could affect their enterprises and communities;
understanding on sexual and reproductive health rights so that they
(especially young girls) could have the control over their body
preventing sexual exploitation. Furthermore, parents and community will
be involved to create enabling and healthy environment for youth to be
self-reliance to develop their enterprise and entrepreneurship.
Government and companies will be engaged and made accountable for
increased gender sensitive and youth friendly policies.

Oxfam Novib, IKEA Foundation and Oxfam in Indonesia had agreed that
July, 1, 2016 is starting date for this project. The first year period
is only 9 months including inception period for finalizing planning
documents and agreement with partners. Due to the first year was ended
on March, 31, 2017,

Oxfam in Indonesia becomes the lead on this project and has responsible
to ensure partners work accordance with the Oxfam principles. In
conducting of transparency and accountability principles in every Oxfam
project, Oxfam in Indonesia requires financial audit within its first
Year implementation of EYW project. Oxfam in Indonesia is seeking for
the financial auditor for it. The auditor must establish that the
transactions as accounted for the financial statement comply with the
framework in Project Audit Protocol and relevant with auditing
standards.

II. Objectives

Financial Audit is aimed to audit financial statements of the EYW
project Year 1 in Indonesia as part of global Audit in Bangladesh and PMU.

III. Scope of Work

Audit approach
An audit aims at obtaining reasonable assurance about whether the
Financial Report is free from material misstatement. An audit involves
performing procedures to obtain audit evidence about the amounts in the
Financial Report. The procedures selected depend on the auditor’s
judgement, including the assessment of the risks of material
misstatement of the Financial Report, whether due to fraud or error, as
defined by consultant. In making those risk assessments, the auditor
considers internal control relevant to the component’s preparation of
the Financial Report in order to design audit procedures that are
appropriate in the circumstances but not for the purpose of express
evaluating the appropriateness of accounting an opinion on the
effectiveness of the component’s internal control. An audit also include
policies used and the reasonableness of accounting estimates made by
management, as well as evaluating the overall reporting package
presentation and disclosures.
The audit evidence obtained should be sufficient and appropriate to
provide a reasonable basis for your audit opinion.

Initialled Financial Report

A copy of the Financial Report signed by the auditors for identification
purpose should be mailed directly to the Mazars Engagement Team at the
final reporting stage. Before doing this please check the information on
all schedules for clerical accuracy and agreement to the component’s
accounting records.

The management of the local organisation is responsible for the
Financial Report.
The Financial Report shall compare actual activity for the current
reporting period with the agreed budget for the same period. If
applicable, cumulative activity from inception of the Project should
be compared with cumulative agreed budget.
The notes to the Financial Reports shall contain additional
explanatory information: specify the basis of accounting used (cash
or accrual). The local organisation shall specify the principle for
the allocation of payroll expenses in the notes to the Financial
Report.
Reported costs should be derived from the local organisation´s
accounting records.
Management´s signature
Account interest income within the Project.

Significant risks and Fraud considerations
Make a coordination with Oxfam Novib to identify the significant and
fraud risks and procedures which has been assessed before.

Audit procedures
The Auditor should perform the audit in accordance with the
International Standards on Auditing (ISA) which requires that the
Auditor should prepare audit documentation and obtain sufficient
appropriate audit evidence to support audit findings and to draw
reasonable conclusions on which to base the audit opinion.

The Auditor uses professional judgment to determine whether audit
evidence is sufficient and appropriate taking into account the
Contractual Conditions

The Auditor should exercise due professional care and judgment and
determine the nature, timing and extent of audit procedures to fit the
objectives, scope and context of the audit.

The Audit procedure should include: Obtaining an understanding of the
engagement context. The Auditor should obtain a sufficient understanding of
the engagement context including the Project, the Entity, Donor
requirements which apply to the Project and the Contractual Conditions
for the Project which are set out in the scope. The Auditor should pay
specific attention to the Contractual Conditions for:

Documentation, filing and record keeping for Project expenditure and
income;
Eligibility of Project expenditure and income;
Procurement and origin rules insofar these conditions are relevant to
determine the eligibility of Project expenditure;
Asset management (management and control of Project fixed assets;
e.g. equipment).
Cash and bank management (treasury);
Payroll and time management;
Accounting (including the use of exchange rates) and Financial
Reporting of Project expenditure and income;
Internal controls notably financial internal controls.

Scope of Work

The report to be audited is EYW Project Financial Report from July
01, 2016 to March 31, 2017
Total of EYW Project Budget for years 1 (TBI)
The audit should be carried out in accordance with Generally Accepted
Accounting Principles, Statement of Financial Accounting Standard
(PSAK) No.45 for non-profit organization and Indonesian Accounting
Standard Non-Publicly-Accountable Entities (SAK-ETAP).
An opinion as to the overall financial situation of the project will
certify:
The Statement of Expenditure for the period from
The cash position reported by the projects as
The status of assets and equipment held by the project as at
Consultations with concerned parties: Prior to the start of audit
work the auditor will be required to consult with the Oxfam
country office. Upon completion of the draft audit report and
management letter, the auditor will be required to meet with the
Oxfam country office and the Implementing Partner to debrief them
on its major findings from the audit and its recommendations for
future improvements as well as to seek their feedback thereon
5. The project should be audited at Oxfam Offices and four of
implementing Partner’s location:

IV. Audit Report and Management Report
a. Audit Report
The audit report should clearly indicate the auditor’s opinion. This
should include at least the following:
1) That it is a special purpose report and its intended use;
2) The audit standards that were applied;
3) The period covered by the opinion;
4) Whether the Project Financial Report for the period from July
1, 2016 to March 31, 2017 is adequately and fairly presented. The
disbursements made are in accordance with the purpose for which
funds have been allocated to the project;
5) Whether the Statement of Assets and Equipment is fairly and
adequately presented as at March 31, 2017 and
6) Whether the Statement of Cash Position reported by the project
is fairly and adequately presented as at March 31, 2017.

· The draft audit report should be submitted to the Oxfam Country
Office (soft copy) jakarta@oxfam.org.uk
· Oxfam will review the draft Audit and send back to the Auditor for
finalization (soft copy).
· The auditor will finalize the Audit report and send back to Oxfam for
the final audit report (soft and hard copy).
· Oxfam will send an Audit report to the PMU soft and harcopy Audit
report.

b. Management Letter
We are committed to sign off the consolidated Financial Report. The
terms of reference of the donor require a management letter for each
local organisation. The management letter should contain the audit
findings and weaknesses identified during the audit process, including
management response. The auditor shall regardless of materiality
quantify the amount for costs missing sufficient supporting
documentation. We would like to receive a copy of your management
letter after it has been agreed with local management to assess its
impact on the consolidated Financial Report.

V. Qualification of an Auditor, Detail to Offer and Submission Deadline

a. Auditor should be a legal organization according to Indonesia Law.
b. The auditor must be completely impartial and independent from all
aspects of management or financial interests in the entity being
audited. The auditor should not, during the period covered by the
audit nor during the undertaking of the audit, be employed by, serve
as director for, or have any financial or close business relationships
with any senior participant in the management of the entity.
c. The auditor must employ adequate staff with appropriate professional,
including experience in auditing the accounts of entities comparable
in size and complexity to the entity being audited.
d. Together with an offer, a Curriculum vitae (CVs) should be provided by
the principal of the firm of auditors who would be responsible for
signing the opinion, together with the CVs of field auditors. CVs
should include years of professional experience of a principal signing
the opinion as well as of auditors carrying the audit, together with
details on major audits carried out by the applicable staff,
indicating their capability and capacity to undertake the audit of the
projects.
e. Offer budget should include all cost to undertake the audit with
separated line item for each propose activity of audit
f. The audits will be conducted within the period from May 25, 2017 to
June 25, 2017.
g. The offer and the audit reports should be submitted in English.
h. Deadline for submission of offers is 16 May 2017, 5:00 p.m - Jakarta
Time
i. Offers are to be submitted electronically to: jakarta@oxfam.org.uk
with Financial Auditor - Empower Youth for Work (EYW) Project as
subject of your email.

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