Vacancy at the USAID Jalin: Receptionist

The USAID Jalin seeks a receptionist for the USAID Jalin Project (hereafter referred to as “Jalin” or the “Project”) is a five-year initiative implemented by DAI Global, LLC and its consortium of partners – IntraHealth, Vital Strategies, and Market Share Associates – to work with USAID to facilitate and support partnerships through a co-creation process that brings together a diverse range of public and private sector actors to leverage domestic resources, increase the pace at which reliable local evidence is made widely available and utilized to design and implement local maternal and newborn health solutions.

Jalin will contribute to an maternal and newborn health movement in Indonesia that: (a) brings together actors, including those traditionally outside the health system, to use local evidence and global best practices to co-create, test and adapt local solutions; (b) addresses evidence gaps by identifying where and why maternal and newborn deaths are happening and uses that information to co-define and create local solutions;  (c) engages the public and private sectors to co-finance scalable local solutions to support partnerships and ensure that the poor and vulnerable have access to essential services; (d) catalyzes new and existing partnerships, local solutions and co-investment through a whole-of-market approach across the projects areas of technical focus; and (e) fosters a culture of learning and adaptation.

Duties and Responsibilities

The Receptionist is based in Jakarta, Indonesia and reports directly to the Office Manager to provide general office support. The Receptionist is responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties, as follows:

·       Ensure office reception area and meeting rooms are clean and equipped with necessary stationery and materials.

·       Receive and direct guests to appropriate Jalin staff, and maintain visitor log book..

·       Ensure constant presence in office reception and all incoming calls are answered and screened during office hours.

·       Receive, record, sort, and distribute documents and/or packages as appropriate.

·       As directed by the Office Manager, arrange, monitor, and record use of office vehicles (and drivers).

·       Arrange, record, send outgoing documents and/or packages.

·       Maintain schedule of internal meetings, and ensure proper management of meeting rooms.

·       Perform other duties as assigned by the Office Manager that are consistent with the overall focus of the assignment

Requirements

·       At least two years’ work experience in office administration.

·       A work history characterized by integrity and honesty.

·       Demonstrated knowledge of MS Office applications.

·       Professional written and oral skills in Bahasa Indonesia and English.

Interested and qualified applicants could send the cover letter and CV at the latest on April 30th, 2018 to indonesiamnh@dai.com with “Receptionist” in the subject line and specify their availability date in the CV.

Please note that only short-listed candidates will be contacted.