Abt Associates is a specialist
international health and social sector consulting company that provides
services to public and private sector clients. Abt Associates is a wholly owned
Australian subsidiary of Abt Associates, regularly ranked as one of the
top 20 global research firms and one of the top 40 international development
innovators. We provide a comprehensive range of services from policy to
service delivery in the public and private sectors, contributing to long term
benefits for clients and communities. Abt Associates is an organisation
that has a personal commitment to its staff and as such we value the long-term
relationships that we build with the people who work for us.
KOMPAK Program
KOMPAK is an Australia-Indonesia
government partnership supporting the Government of Indonesia’s efforts in
reducing poverty through improvements in basic service delivery and creating
opportunities for work. KOMPAK focuses its efforts on three result areas:
- Improving access, quality and delivery of basic services in health, education and legal identity;
- Strengthening village governance, community participation in governance as well as community-led development and;
- Creation of opportunities for off-farm employment and economic development.
The Opportunity
The Finance and
Administrative Officer will be responsible for providing support
to the KOMPAK provincial offices to ensure good quality administrative and
finance management in implementing provincial offices’ portfolio of project
activities.
Key Duties
- Assisting KOMPAK provincial offices to develop events-based budgeting based on the approved ToR
- Supporting the KOMPAK provincial offices in preparing documents for advance request of the events implemented
- Assisting provincial offices in completing documents for advance settlements of the events,
- Support collecting and preparing other documents related to payments and ensure all claims are correct with actual and complete receipts and expenses, including payment for the events (vendor and others)
- Support Finance Coordinator preparing payment documents
- Supporting Office Coordinator preparing events-related logistics (including preparing handouts, materials) and office supplies
- Support Office Coordinator following up with the vendors and developing and updating preferred vendor rates
- Supporting Office Coordinator for the venue hire/accommodation/meeting package/catering arrangements,
- Assist distributing invitations and following up with participants’ attendance, collecting attendance list for any events,
- Checking on regular basis of office maintenance (electricity, office furniture and first aid kit expire date,
- Supporting Office Coordinator liaising with KOMPAK Travel Coordinator to ensure travel bookings, accommodation and car rental,
- Collecting provincial staffs and consultant’s timesheets,
- Supporting Office Coordinator for asset register check and undertaking small scale procurements,
- Support checking all invoices submitted by vendors.
- Demonstrate commitment to gender equality and social inclusion (GESI) by proactively identifying opportunities where GESI can be integrated in to Activities to achieve set goals.
Key Requirements
- Hold a relevant university degree
- Have at least 4-years’ experience in finance, logistics, administrations, and procurements
- Have excellent communication, interpersonal skills and ability to work in a team
- Ability to work autonomously with tight deadlines
- Must be strongly detailed oriented and show patience and determination to explore the problem and all of its elements until the reasoning has been found so that it can be resolved accurately
- Experience in donor-funded programs
- Understanding of gender equality and social inclusion issues
Further Information &
Application
Further information in regard to this opportunity can
found in the Position Description available from the Careers page of Abt
Associates’ website at:
Applications should be submitted
online via the Careers page of Abt Associates’ website and must include a
CV and covering letter addressing the key requirements listed above.
We are an equal opportunity employer
and encourage applications from experienced and capable women.
Applications close: 2 December 2018
We welcome and thank all applicants
however; only shortlisted applicants will be contacted.
Abt Associates – Who We Are
Abt Associates is a recognised leader
in the international development sector. Working with our many partners, Abt
Associates implements bold innovative solutions to improve the lives of the
community and deliver valued outcomes for our clients. We provide a
comprehensive range of services from policy to service delivery in the public
and private sectors contributing to long term benefits for clients and
communities. Operating in remote and challenging environments, we offer
innovative solutions, extensive experience in the region, strong technical
capacity, and a proven project management track record. We are committed to
gender equity in our employment strategies and encourage applications from
capable women. Abt Associates is a child safe organisation and promotes the
safety, wellbeing and inclusion of all children. For more information about our
company and what we do visit our website at www.abtassociates.com.au
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