OXFAM in Indonesia vacancy: Country Human Resources Officer (CHR Officer), based in Jakarta

AT OXFAM WE WON’T LIVE WITH POVERTY
Together we can end extreme poverty for good. Will you join us?


ABOUT OXFAM
Oxfam is a global movement of people who won’t live with the injustice of
poverty. Together we save and rebuild lives in disasters. We help people
build better lives for themselves. We speak out on the big issues that
keep people poor, like inequality, discrimination against women and
climate change. And we won’t stop until every person on the planet can
live without poverty.

OUR VALUES
All our work is led by three core values:
Empowerment. Everyone, from our staff and supporters to people living in
poverty, should feel they can make change happen.
Accountability. We take responsibility for our actions and hold ourselves
accountable. We believe that others should also be held accountable for
their actions.
Inclusiveness. We are open to everyone and embrace diversity. We believe
everyone has a contribution to make, regardless of visible and invisible
differences.

Oxfam in Indonesia represents the Oxfam International (OI) Confederation
through the Oxfam International Regional Platform (OI RP) for Asia,
supported by different Oxfam affiliates with dedicated roles. Oxfam in
Indonesia is aligned to and complements the global aspirations of the OI
Confederation as outlined in the Operational Guidelines for realizing
Oxfam’s 2020 Vision, and the Strategic Plan for the OI RP for Asia... The
Country Strategy for Oxfam in Indonesia acknowledges, responds and adapts
to new and evolving ‘drivers of change’ and the emerging context of
Indonesia as a ‘middle income country’.
As we progress our intentions, all of Oxfam Indonesia’s programming will
be informed and developed through a ‘partner-based model’ with the
aspiration to realize ‘An inclusive, sustainable and resilient Indonesia
in 2030’. Within this timeframe, the Oxfam in Indonesia Country Strategy
2015 – 2020 vision of ‘People living equitably and free from injustice of
poverty, enjoy their rights, and are resilient in times of disasters’ will
still have relevance. Oxfam in Indonesia will bring about positive changes
and impact as measured by the ability of women and youth to overcome
inequality and realize their rights align with Oxfam’s goal of overcoming
poverty, vulnerability and inequality with a focus on women and girls.
WHAT WE ARE LOOKING FOR:
COUNTRY HUMAN RESOURCES OFFICER (code: Country HR Officer)
JOB PURPOSE
Capabilities and competencies in maintaining the operational human
resources support and special advice to the Indonesia Operational,
Programme and/or Project and to ensure best human resources practices.
These capabilities will include the ability to support and to develop
initiatives to ensure legal and internal policy frameworks are abided by.

To develop and implement strategic and efficient operational Human
Resources processes which are fundamental to the achievement of the
objectives of Oxfam’s strategic plan in Indonesia

JOB PURPOSE: To provide operational HR support and specialist advice to
the Indonesia Program/Project and to ensure best human resource practices
are implemented for all Oxfam staff

CORE DETAILS
Location : Jakarta
Grade : D1 National
Contract type : Fixed term
Reporting line : Human Resources Business Partner, Oxfam in Indonesia

KEY RESPONSIBILITIES

1. Manage the end to end recruitment process (e.g. advertising,
selection, appointment, contracting, exiting) for staff and consultants of
Oxfam in Indonesia.
2. Manage the staff database (HRMIS/ GOLD) ensuring accurate and
up-to-date recording of personnel data electronically and hard files.
3. Manage and review the process of staff compensation & benefits
(payroll, relocation allowances, medical payments, return fares, other
allowance, living expenses/per-diem, extra baggage cost, pension/gratuity)
in line with Oxfam policy.
4. Manage the administration and payment for consultant contracts and
3rd parties based on in HR policies and procedures.
5. Ensure all new staff are effectively inducted and orientated in
timely manner by providing HR induction to the newly hired staff and
refresher in annual basis if needed.
6. Ensure that all staff have access to Oxfam tools, resources and
software, such as guides to mandatory procedures, policies, procedures
manuals, PeopleSoft, and Helios
7. Communicate, implement, advice and monitor that HR processes and
regulations are followed by all staff in Oxfam office & premises.
8. Ensure all staff conduct the Annual Performance Review/Annual
Performance Objectives with line manager.
9. Prepare an accurate payroll sheet, BPJS Ketenagakerjaan and
pension scheme payment in timely manner.
10. Invest thoughtfully and deliberately in accountable ways of developing
capabilities of Oxfam’s human resources for current program and the future
11. Maintain the established systems and processes in a timely and
effective manner to manage country office critical processes (performance
appraisals, recruitment, induction and orientation).
12. Support the HRBP in maintaining and monitoring Human Resources KPIs.
13. Support the HRBP in developing staff capacity building strategy
through quality staff development processes.
14. Support the HR BP to ensure that strategic human resource management
practices are in place to ensure the alignment of staff capabilities to
meet organizational needs and fulfilment of ‘strategic propositions’

SKILL, EXPERIENCE AND KNOWLEDGE
· Bachelor degree with law or psychology or related educational
background with minimum 3 years working experiences in Human Resources,
training role and learning principles or HR administrative procedures
and/or system

· Preferably qualified in HR or personnel management or working
towards the qualification

· Good team member with experience of working in a small team and
supporting a wider program team

· Strong interpersonal awareness including excellent facilitation
skills and able to get on well with others, must have diplomacy, tact and
respect for confidentiality

· Excellent organizational abilities with ability to work to
deadlines and manage time well

· Ability to understand, interpret and apply the principles of
employment practice and law

· Keep up-to-date with internal or external activities and changes
in employment legislation that may influence delivery of the role

· Willing and able to adapt priorities in order to respond to
changing demands: able to deputize for higher-level staff

· Able to anticipate outcomes of activities and use own initiative
to keep these activities on course

· Actively promotes and is committed to delivering to high
standards, continuous improvement and a strong commitment for capacity
building

· Written and verbal communication skills (English and Indonesian)
sufficient to convincingly convey specialist information and engender
confidence from managers and staff across the organisation

· A team member with good understanding of gender and diversity
considerations within key areas of responsibility and commitment to
addressing inequalities in the workplace and the programme.

· Good Computer and system literacy

Key Behavioral Competencies
(based on ‘Fit for Business Capabilities Model)
· Ensure coordinated, responsive, adequate and effective
organizational support for program, partners and other stakeholders

· Ensure accountable and compliant management oversight of
financial, physical, and human resources as this relates to the role

· Responsible for enabling adequate compliance to agreed-on Oxfam
International Confederation Standards and processes for ‘Good Stewardship’
(value for money, effective pre-qualification processes) and meeting the
standards set through Controls Self-Assessments

· Ensure effective coordination between program management and
finance on operational analysis and use of personnel information to inform
proactive decision-making

· Support the change in culture from compliance and control to joint
risk anticipation analysis and mitigation with Partners and other relevant
stakeholders

· Where possible, utilize IT capabilities (infrastructure and
staffing) that are forward-looking, innovative, agile and responsive to
programmatic and operational needs

· Ensure Oxfam in Indonesia follows Government of Indonesia laws and
regulatory, and governance requirements for International Non-Governmental
Organizations (INGOs)

HOW TO APPLY
If you believe you are the candidate we are looking for, please apply by
sending your complete application to jakarta@oxfam.org.uk by mentioning
the code of the position title CHR Officer on the subject of the email.

The closing date: December 13, 2018

Only short listed candidates will be contacted
We encourage women and people with disability to apply

Promotes equality and diversity

Oxfam works with others to overcome poverty and suffering.

Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)