Position Title : Finance and Administrative Assistant
Location : Jakarta, Indonesia
Report to : Finance
Director
Duration : 12 months with
possibility for extension
Closing date :
November 26, 2018
Roles and
Responsibilities:
The Finance and Administrative Assistant roles and
responsibilities involves in finance, accounting, stockpiling, cashiering,
liaison with suppliers, and keeping an accurate records of fixed assets and
other related documents. Maintain outstanding
customer service to suppliers and projects, cash register operations and
safeguarding company assets and handle organization’s payments; providing
administrative and logistics support to management and field staff operating in
different project sites. The duties will include, but not limited to, providing
logistics support and general administration services. The role involves
developing and preparing office documents in a professional, ethical and
efficient manner. This role is a major link between the management, field
staff, partners and communities and, therefore, requires proficient skills in
office practice and management.
Qualification:
-
Degree
in Accounting,
business management, or related field
-
Computer
skills to operate MsWord and MsExcel is a
must
-
Good
command of English and Indonesian languages is essential in order to
effectively carry out the required duties
-
Proficient
in office organization and general knowledge in
logistics management.
-
Good
interpersonal skills in order to maintain a good working relationship with
other team member and partners.
-
Dynamic with ability to work under pressure, (in
teams as well as independently) while maintaining high quality results
(compliance with deadlines)
-
Sense of
responsibility, integrity, good judgement, honesty, team spirit, problem
solving skills, communication skills, negotiation
skills
-
Highly
organized and motivated
Job Summary:
- Processing cash and bank transactions in accordance with finance policy, including obtaining all necessary document and signatures before effectuating any transaction
- Prepare cash and bank vouchers, post and file the transactions
- Make daily cash reports and update cheque register
- Prepares memos and back-up for non-cash transaction
- Prepare administration and documentation to open and/or close bank account
- Ensure timely provision of translators as required and ensure accuracy of translated documents.
- Draft formal correspondence as requested.
- Responsible for managing phone calls and correspondence directed to the country office, including maintain the phone log
- Documentation backup, secure filing system and allocation for confidential, private of documents
- Organize travel bookings, hotel accommodation and pick-ups
- Organize the setting up the logistics for meetings and events.
- Responsible for managing all stakeholders contact directory
- Assist with the renewal of legal licenses & documents, such as the company’s legal paper; expat’s visa and other documentation.
- Provide back up support to logistic, warehousing and secretarial services
- Provide back up support services in HR matters
- Supervise support staff (cleaner and driver) to maintain office and cars cleanliness and vehicle log
All
applications will be treated confidentially. Please submit your letter of
application and detailed curriculum vitae (CV) in English or Bahasa NOT later
than November 23, 2018 by email to:
Subject of
the e-mail: FA
Important: CV
files not exceeding 200 kb
Only
short-listed candidates will be notified and invited for interviews. ADRA
Indonesia gives an equal opportunity employment regardless of race, gender or
religion.
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