Position Description
Title
|
Project Officer for ASEAN Foundation - Microsoft Digital Initiative
|
Classification
|
Locally
Recruited Staff – Level 3
|
Direct Report to
|
Programme
Manager
|
Term of Employment
|
This
position is a non-ongoing position for an initial period of ten (10) months
starting from March – December 2019, after which the position will be
evaluated subject to organisation’s needs and regular performance review.
|
Background
Three decades after ASEAN was
established, ASEAN Leaders recognised that: there remained inadequate shared
prosperity, ASEAN awareness and contact among people of ASEAN.
It was of this concern that ASEAN
Leaders established the ASEAN Foundation during ASEAN’s 30th Anniversary
Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.
After its establishment, the ASEAN
Foundation has
been tasked to support ASEAN’s community building efforts by promoting greater
awareness of the ASEAN identity, human resource development, people-to-people
interaction, and close collaboration among the business sector, civil society,
academia and other stakeholders in ASEAN.
We continue to complement ASEAN
priorities. To date, we work to strengthen the ASEAN Community.
We work in four thematic
areas of education, arts and culture, media development and community building.
We provide support in the form of scholarships, fellowships internships and
exchanges. We organize meetings, conferences, roundtables and workshops in
support of the ASEAN Community.
Position
Summary
The Project Officer is a post that works directly with
one of ASEAN Foundation’s strategic partners, Microsoft. The post provides
direct programme management support to Microsoft’s Initiatives on digital
skills and computer science. The post is based at the ASEAN Foundation in
Jakarta, Indonesia, but with occasional travels to other project sites in
Cambodia, Indonesia, Myanmar, and the Philippines. Travels to other ASEAN
countries may also be required for specific purposes.
The ASEAN Foundation is looking for someone who not
only has skills in the areas we seek, but also someone with an eagerness to
learn new ideas and find ways to put these into practice. The ideal candidate
will be an innovative team-member, have strong personal skills as well as being
friendly and diplomatic.
The post reports to the Programme Manager of the ASEAN
Foundation and works closely with multi-stakeholders from Microsoft and her
partners to execute this initiative.
Functional Relationship
Develop and
maintain effective, collaborative relationships with the following:
Internal
(within Post)
- Executive
Director
-
Communications and Marketing Manager
- Head of
Finance and Administration
- All staff of
the Foundation.
External
(outside Post)
- Main
contacts in Microsoft
- ASEAN
Secretariat and other relevant ASEAN organs
- Permanent
Representatives of Cambodia, Indonesia, Myanmar, and the Philippines to ASEAN
- Potential
higher education institutions, civil society organisations, and not-for-profit
organisations
- Other
relevant partners related to the Microsoft-sponsored initiatives
Roles and
Responsibilities
·
Key contact point between the ASEAN Foundation and Microsoft
·
Implement, manage and deliver activities under the Microsoft initiative
within the designated timeframe and ensure outcomes are achieved which are
40,000 underserved youths trained
·
Finalise terms of reference/collaboration with Microsoft vendor, Empire
Code, regarding toolkit development for facilitators
·
Identify prospective higher educations, civil society organizations, and
not-for-profit organisations in Cambodia, Indonesia, Myanmar and the Philippines,
in collaboration with Microsoft and their partners
·
Manage preparation of trainings with partners in the Cambodia,
Indonesia, Myanmar and the Philippines. This will entail the complex
coordination of logistics across the country regarding, for instance, booking
of venues, catering, printing training material and handouts, among others.
·
Liaise with a large number of participants, trainers, universities,
partners (sometimes simultaneously)
·
Support, provide feedback, motivate facilitators during project
implementation
·
Analyse and use data to report progress (narrative and financial) and
identify any remedial action required to keep activities on track
·
Write project reports and interpret financial documents for donor
reporting
·
Work closely with the Communications Manager to use digital and social
media tools to promote and engage participation in the project
·
Manage the administration and logistics aspects of project launch and
innovation competition including innovation-based project exhibition
·
Represent ASEAN Foundation and Microsoft with travels to targeted
countries for project preparation, implementation, monitoring, and evaluation
as needed;
·
Other responsibilities related to the ASEAN Foundation-Microsoft project
as needed.
·
Attend to assigned tasks provided by the Programme Manager or the
Executive Director as required
Person
Qualifications
Education and Experience
·
A Bachelor Degree in Business Management, Social Sciences, Education, Social/International
Development,
·
At least 2 years of working experience (including internship experience)
Desirable
·
Exposure to Information, Communication and Technology (ITC) or computer
science (CS) background either through some formal education or through training
and courses;
·
An event management generalist with proven track record in managing or
arranging project events.
Technical Skill
·
Critical thinking and problem-solving skill
·
Excellent communication skills, responding to user needs in a prompt,
courteous manner
·
Strong attention to detail
·
Strong analytical skills, including the ability to analyse and organize
data
·
Strong organizational and writing skills
·
Proficient in writing in English
·
Proficient in Microsoft Word, Excel, Power Point and digital media
Desirable
·
Knowledge of another ASEAN language other than Bahasa Indonesia
·
Ability to travel internationally
Personal
Qualities
·
Ability to work independently and as a team player
·
Pro-active
·
Reliable
·
Able to follow through on tasks
·
Ability to work within systems and procedures
·
Open to learning
·
Able to work effectively in a small team environment involving the
sharing of information and at times sharing workloads;
·
Has the ability to work in diverse cultural contexts in a culturally
appropriate manner
Remuneration
A lump sum
monthly salary will be provided commensurate with the qualification and
experience.
Application
Process
All interested
applicants to send application, stating the post on the subject line, with the
following documents to recruitment@ aseanfoundation..org –
a) application letter, b) curriculum vitae, 3 referees, and salary history and
expected salary
Deadline for
Application
15 February 2019
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