Yayasan Plan International Indonesia (YPII) is a
national entity affiliated with Plan International Indonesia, that has been
working since 1969 in Indonesia to advance the fulfilment of child’s rights and
welfare of communities. Aligning with Plan International Global Ambition to
reach 100 million girls, YPII is currently implementing the 5-year Country
Strategy 4 (CS4) to reach 1 million girls in Indonesia in key programs of LEARN
(skill and opportunity for youth economic empowerment), LEAD (participation and
leadership of girls and youth), DECIDE (adolescence sexual and reproductive
health and rights) and THRIVE (care and protection for children and young
people), in the context of development and humanitarian settings. YPIII works
with national and local NGOs and government partners to implement projects,
advocacy and campaign to ensure that equality for girls is at the centre of
attention from community and government.
Yayasan Plan International Indonesia invites highly competent, experienced
and committed professionals to fill the following position:
Project Management Specialist ( Jakarta )
Currently,
together with other CSOs as co-applicants Yayasan Plan International Indonesia
is implementing three projects funded by the European Union The post will be responsible to supervise
the day-to-day management of these projects by closely coordinating the Project
Managers, National Program Managers and other co-applicants. As the key account
for the lead-applicants Plan International Finland and Plan International
Germany the post is responsible for close communication as well as preparing
the contractual reporting and ensuring projects
compliance with Plan International and EU guideline for project
implementation. The post will be reporting to the Program Director.
Typical Responsibilities , This
role functions as a hinge between the YPII project implementation team and the
lead-applicants, Plan Germany and Plan Finland, who are accountable to the EU
for the contractual implementation. Therefore the role has two dimensions of
communication: Within YPII the position will directly supervise 3 Project
Managers, coordinate with National Project Managers, technical advisors and
finance staff on inputs to the quality of project deliverables. Continuous
coordination with co-applicants of the EU contracts, e..g. for reporting, MoA
compliance, coordination of implementation, donor regulations Responsible to keep project managers and
other co-applicants informed of any relevant changes/developments communicated
by the lead-applicants and the EUD Responsible for overseeing annual project
budget plan/Detailed Implementation Plan and expenditure, in coordination with
grant accountant/finance administration and the program team to ensure timely
financial reporting as well as overseeing possible budget modifications in line
with the donor regulations Works with Operations, Communications, Monitoring,
Evaluation, Research and Knowledge Management (ME and RKM) teams for smooth
implementation of projects and ensuring strong monitoring and learning for
project sustainability as well as communication and visibility. Represents Plan
Indonesia in project-related meeting and regional events (e.g. Switch Asia
Network Meeting. Reports to the Program Director of Plan International
Indonesia Donor compliance and reporting Close
and continuous regular communication with lead-applicants Plan Germany and Plan
Finland to ensure timely and accurate response to contractual obligations and
queries from the EU delegation is ensured. This includes financial and
narrative reporting, modification requests, communication & visibility and
follow up of projects visits through the EUD and the lead-applicants. Liaises
closely with Program Advocacy, Grants Managers, and Business Development team
to ensure quality reporting in line with donor rules & regulations.
Accountabilities Timely
and quality implementation of YPII Projects funded by EU (SCILD, MATAKAIL and
JUARA) Coordination of reporting on regular updates to National Offices and
Program Director .Manage contracts and partnerships with implementing
partners/vendors ensuring compliance with donor requirements ;Ensure cohesive
and collaborative work between Program and Partners to ensure project ; Build
effective team and performance management
Qualifications
for this position are Education:
Bachelor degree in management, economy, social science and other relevant field
of study; Excellent written and verbal communication skills, including public
speaking, in fluent written/spoken English ; At least 6 years experiences in
project management, preferably projects funded by European Union; At least
experience in managing one big grant financed by an international donor within
the last 3 years. to include grants and budget management; At least 3 years
experiences working for projects co-implemented with local NGOs; Ability to
work in a complex environment with multiple tasks, short deadlines and intense
pressure to perform; Knowledge on Child Rights, Gender and Inclusion; Knowledge
and experience of project cycle management implementation; Experience in
writing donor reports in English (narrative reports) and overseeing the
development and coherence with financial reports; Ability to work in team, have
skill for people management with good interpersonal communication skills. Good
written and verbal communication skills in Bahasa Indonesia; Basic computer
literacy, MS based application and software (excel, words and powerpoint) Desirable Education: Masters’ degree in
International Development, Management and other relevant area; Experience of
planning, developing and managing events; Excellent written and verbal
communication skills (in English) ; Experience with internal and external
audits; Advance knowledge on IT-based platform for project management and
M&E tools
All applications will be treated in confidence. Only
short-listed candidates will be notified and invited for interviews. Please
submit your letter of application and detailed curriculum vitae in English by
email not later than April 15, 2019 to: HRD.Indonesia@plan-
Or Click https://performancemanager5.
Please fill the
'subject' column of the e-mails
in this format: (The Position)–(Your
Name). File attachment not later than 1MB.
Yayasan Plan
International Indonesia seeks to improve the lives of the most marginalized,
particularly girls, women, and people with disability. We encourage people form
diverse backgrounds and experiences, particularly women and people with
disability to apply
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