Consultant for Mentoring in Review and Development of PDAM SOP

 1.       BACKGROUND

Water.org is an international non-profit charitable organization based in the US.  It has field or country offices in 13 countries which includes Indonesia and the Philippines.  Water.org is focused on promoting wide access to water and sanitation services, especially toward poor households or Base of Pyramid (BoP) households. Water.org works with partner organizations in various countries including microfinance organizations and water utilities. The purpose is to help these institutions promote water and sanitation loans or water connection financing services (in the case of water utilities) to BoP households.  As of September 2018, Water.org has empowered more than 16 million people (include 586K people in Indonesia) through its major programs to gain access to clean water and sanitation. 

WaterConnect Indonesia. Since 2016, Water.org Indonesia has been working with water utilities (PDAMs) and wastewater utility (PD PAL) in Indonesia on implementing WaterConnect program. Currently, Water.org has established cooperation with 30 PDAMs in Java Island and 1 PDPAL in DKI Jakarta Province to offer water financing products to improve access to clean water to low-income communities. Throughout the past two years, the program has produced great results and high demand to scale the program through an “adoption” approach.

 

2.       SCOPE OF WORK 

Water.org intends to engage consultant firms or groups of individuals with previous experience of working with PDAMs. Previous experience of assessing development work in the area of water and sanitation would be an advantage. The selected consultant will be engaged to provide services on

-          Mentoring in review and development of PDAM Standard Operating Procedures (SOP)

-          Mentoring in review and development of PDAM Organization Structure and Governance (SOTK) + Job Description.

Assignment Summary

The Consultant will assisting Water.org Indonesia’s and PERPAMSI’s PDAM partners to mentoring in review and development of PDAM SOP and SOTK + JobDesc. There are 3 PDAMs which is

1.    PDAM Districts of Karawang

2.    PDAM Districts of Purwakarta

3.    PDAM Bandung City

The scope of work for consultancy work are as follows: 

1).  Mentoring in Review and Development of PDAM SOP and SOTK (as Regent/Mayor regulation) + JobDes (as Director Regulation).

2).  Facilitating the improvement of existing SOPs and SOTK + JobDes with participatory methods, through a series of Mentoring, Consultation, and Discussion.

3).  Conduct workshops to agree on SOPs and SOTK + JobDes that will be compiled/reviewed.

4).  The scope of this SOP guideline includes:

·      Types

·      Format

·      Documents

·      Compilation

·      Determination

·      Monitoring and evaluation

5).  Compiling the final report document

 

3.         TIMELINE

Detailed timeline is as follows:

 

 

4.    REQUEST FOR PROPOSAL

Water.org aims to hire a Consultant to work with Water.org Indonesia to review and development of PDAM SOP and SOTK + Job Des as described in the scope of work outlined above. The proposal should include a technical and financial proposal well as a project timeline, please refer to number 3 Timeline section for additional information. Applicants may be firms or groups of individuals with a designated team lead.  Applicants, at least Team Leader, must exhibit the following qualifications: 

·        Demonstrated experience with PDAM and familiarity with the PDAM business process.

·        Demonstrate experience in design or review and development of SOP and review and development of SOTK + JobDes for PDAMs.

 

5.    BUDGET

The budget proposal must be submitted by the Consultant, and approval of the final budget is fixed and cannot be negotiated. All budgets will be provided in IDR. Budget notes are encouraged.

 

Examples are provided the attached budget template. Consultant must provide budget information in the attached format, or with any other format that specifies the details of the same. All components of the tax should be included in the budget. The Consultant will be responsible for paying all the taxes.

 

 

ACTIVITY	Plan Date Activity	Estimated Number of Persons per Day	Personnel Costs
			Unit Cost	Total
Activities Total
Other Related Costs	Total Travel	Number of Persons (Travel)	Unit Cost	Total
Travel
Plane
Train
Cars / Other
Per diem
Communication
Supplies
Tax	Tax type	% Tax
Total - Other Costs
Grand Total

 

A sample of payment terms is by following:

 ·        First tranche - 40% of the contract price – upon signing of the Contract

·        Second tranche – 40% - upon draft report package completion

·        Third tranche – 20% - upon submission of the final reports

 

6.         SUBMISSION PROPOSAL

Full proposals must be sent to emailed to Jaya Saputra Water.org Indonesia Program Manager at email address jsaputra@water.org copying positions_indonesia@water.org with “Standard Operating Procedures (SOPs) Development for PDAMs” in the subject line. 

Proposal submission deadline is March 20, 2021 Jakarta Time Zone. Proposals will be examined in turn.