The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government. In Kapuas Hulu, GIZ is implementing the project “Sustainability and Value Added in Agricultural Supply Chains in Indonesia” (SASCI+). The project focuses on improving sustainability in the natural rubber, palm oil, cocoa, and coffee supply chains and supports local communities throughout the district.
To support the SASCI+ team in Kapuas, GIZ is hiring a driver and office assistant to be based in Putussibau.
Driver & Office Assistant - Putussibau
A. Responsibilities
§
Safely and
responsibly perform all official travel using project vehicles.
§
Manage project
vehicle matters (logbook,
insurance, tax, STNK/car licence)
and prepare vehicle-related vouchers accordingly.
§
Ensure
that project vehicles are always road-worthy in compliance with laws and
regulations.
§
Ensure
that project vehicles are regularly serviced
and maintained.
§
Monitor
the state of project vehicles daily and ensure that they are clean and tidy.
§
Keep
updated on all available information on traffic and road
conditions, accessible routes and locations.
§ Keep office premises clean and
tidy.
§
Run work related errands for the SASCI+ team and
assist with other office services, as required.
B. Tasks
1. Vehicle Management
Driving and chauffeuring
§ Drives project vehicles safely
and chauffeur’s GIZ staff, visitors and guests as needed to implement SASCI+
activities.
§ Helps
with the transporting of goods.
§ Completes
the vehicle logbook correctly and conscientiously in accordance with GIZ standards.
§ Does not use the vehicle for
own private purposes at any time. Private use of GIZ project vehicles is
considered as serious misconduct and will immediately lead to a warning and may
result in dismissal.
Services
§ Cleans
the interior and exterior of the vehicles regularly.
§ Checks
oil, water, brakes and brake liquid, tyre pressure (including spare tire), battery levels and the entire vehicle, monthly or every 5,000 km
(whichever is first), headlights, brakes, bodywork for dents etc.
§ Responsible
for the project vehicle documents and their good condition, keeps vehicle logbook daily and registers each monthly check.
§ Calculates daily parking and
toll road fees and settles the cash advance immediately after the completion of
each trip.
§ Reports the need
for maintenance and carries out minor repairs.
§ Immediately
reports all involvement of GIZ vehicles in accidents, including minor accidents,
damage, loss or theft of vehicle fittings.
§ Always ensures unrestricted availability
of vehicles and reports restrictions immediately.
Knowledge management
§ Uses all available information (including current radio broadcast on traffic conditions) to update daily the knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers.
2. Office Services and Administration
General Services
§ Cleans and tidies the office premises.
§ Sets up and prepares the meeting rooms as instructed.
§ Provides services at meetings, e.g. serves coffee and tea for guests and visitors.
§ Runs errands, e.g.: buying material or meals, photocopying, if and as required.
§ Assists in proper maintenance and repair of office premises and equipment, as relevant.
§ Reports major damages to office premises and equipment.
Supports Office Communications and Administration
§ Operates the telephone and
informs staff of important communications.
§ Makes photocopies and scans
documents, if and when required.
§ Supports the Office Manager
and/or Finance Officer in collecting project funds from the bank, paying office bills, and
buying small quantities of office supplies and stationeries.
§
Supports and checks office logistics (supplies & stationeries)
and reports it to Office Manager and/or Finance Officer.
§ Supports the office for
messenger services, e.g.: sending letters and messages.
§
Assists in the logistical management of the meetings, workshops
and other activities of the project, such as documenting events (taking
photos).
§ Supports the Office Manager
and/or Finance Officer in filing and organizing support documents of project.
§ Supports the Office Manager in
labelling inventory.
3. Other duties/additional tasks
§ Assists other colleagues as needed if
there is no duty travel and carries
out other office work as
assigned.
§ Report any incident whilst off duty that
may affect his driving license entitlement, as well as any newly known health
problems that may affect his ability to drive.
§ Undertake further job training & willingness to upskill
related to his position and duties - corresponding measures is agreed with management.
§ Overtime
has to be informed and/or requested prior in writing to the Office Manager.
C. Required qualifications, competences and experience
Formal education
§ Senior High School Graduate
Professional experience
§ Holding a valid driver’s licence (B for car and A
for motorcycle) is required.
§ At least 3 years’ professional
experience as a driver,
preferably in Kapuas Hulu, with
references.
§ No major accidents in the past 3 years.
§ A clean criminal record.
§ Discipline and punctuality, resilience and patience, appropriate appearance and attire.
§ Very good knowledge and familiarity with Kapuas
Hulu area.
§ Knowledge of English is
considered an advantage.
Essential skills, additional competences and other knowledge
§ Basic working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
Duty Station: Putussibau, Kapuas Hulu, West KalimantanJoining Date: As soon as possible
Direct Supervisor: Advisor Kapuas Hulu
Please submit your motivation letter and comprehensive resume (including training and list of references) to recruitment-indo@giz.de by July 1st, 2021 with subject line SASCI+ D&OA Putussibau (3)
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)
Only short-listed candidates will be notified.
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