ASEAN-USAID PROSPECT - STTA Activity Coordinator

ASEAN-USAID Partnership for Regional Optimization within the Political Security and Socio-Cultural Communities (ASEAN-USAID PROSPECT)

Project Coordinator (Jakarta-based)

 

LINGKUP PEKERJAAN/SCOPE OF WORK

ACTIVITY COORDINATOR (4-month assignment)

 

Background

The five-year ASEAN-USAID PROSPECT program supports ASEAN’s goal to build a more inclusive and prosperous Southeast Asia. Through provision of technical expertise, PROSPECT provides institutional strengthening and support to increase ASEAN’s capacity to better resolve regional and global challenges and advance an effective, rules-based architecture for cooperation among governments in the region to uphold human dignity and the rule of law.

 

Purpose:

The Activity Coordinator will work closely with the Program Managers to ensure the successful implementation of PROSPECT activities and overall management of the project office. S/he will work closely with PROSPECT Program Managers to provide administrative and logistical support to ensure successful implementation of activities and events.

 

Objectives and Duties:

 

Activity Coordination

·       Assist in the management of project activities, events, trainings, and workshops, including coordination of logistics and procurement as required.

·       Provide administrative support to project activities and program development meetings with partners and stakeholders, documenting proceedings and filing documents and notable email exchanges as needed.

·       Support implementation of and manage the close-out of activities.

·       Assist in the management of grants activities as applicable.

·       Carry out other duties that are consistent with overall focus of the assignment as assigned by the Program Managers.

·       Book and confirm air tickets, hotel reservations, and other arrangements for travel not associated with specific activities.

 

The Activity Coordinator will be based in Jakarta and will report directly to the Program Managers

 

Qualifications

• University degree in Development Studies, Public Policy, and other relevant discipline preferred;
• At least 2 years of proven experience working on regional cooperation and development issues, including administrative knowledge of ASEAN-related matters;
• Previous experience in working on gender-related issues is preferable;
• Fluent in both written and spoken English;
• Proven ability to produce reports, minutes of meetings and/or summary records;
• Ability to organize meetings with multi-stakeholders, including government officials and international partners; and
• Must possess a high degree of accountability, responsibility, integrity, and respect for diversity;
• Strong interpersonal skills and ability to manage work under tight deadlines.

 

Interested candidates, please email your cover letter and CV to prospectconsultants@dai.com by April 7^th, 2023 under the subject line: Application for Activity Coordinator [your name]. Only short-listed candidates will be contacted.

 

 

Regards,

ASEAN-USAID  PROSPECT
Jakarta, Indonesia

PROSPECT is a joint project of the U.S. Agency for International Development (USAID), U.S. State Department and the Association of Southeast Asian Nations (ASEAN)