CHILDFUND INTERNATIONAL
JOB DESCRIPTION
Title: Finance Officer
Div/Dept: Program
Location: Jakarta, Indonesia
Reporting Relationship: Partnership Portfolio Manager
Diversity, Equity, and Inclusion (DEI) Statement:
ChildFund
creates a culture where diversity of people, thought and experience is
celebrated, and everyone is seen and welcomed equally.
ChildFund is cultivating a diverse, equitable and inclusive environment where:
• Everyone connected with us is free and safe to be who they are, so that we all succeed and thrive.
• Our
donors and external partners aspire to experience a deep sense of pride
and belonging in our shared commitment to excellence and social
responsibility.
• Our global programs increasingly center diversity and inclusion in our daily work.
• The
people of the communities where we work experience concrete evidence of
our commitment to these principles in our practices as we work
together.
SUMMARY
The post is
responsible for providing finance and accounting services to include
financial reporting, budgets development and management, financial
analysis, and operational review/audits in support of partnerships
portfolio management. The incumbent/s shall provide technical oversight
and capacity building support to partners in ensuring sponsorship, NSPs,
grants and other funds are utilized and reported according to approved
program designs, annual fiscal budget, policy/procedures, and in
compliance with agreements. He/she will also be responsible for assuring
that financial management standards are upheld by partners.
DUTIES/RESPONSIBILITIES
1. Child
Safeguarding: Remain alert and responsive to any child safeguarding
risks, acquire relevant knowledge and skills which will enable you to
promote strong safeguarding practices, understand the child safeguarding
policy and procedures, and conduct yourself in a manner consistent with
the Child Safeguarding Policy.
2. Country Office (CO) Financial Management
• Monitor all funds transferred to partner bank accounts and ensure that they acknowledge and account for all funds received.
• Conduct
monthly fund allocation to partners based on ChildFund’s funding model
requirement or other donor requirements. Ensure monthly Fund Request
Form (FRF) are prepared and submitted timely.
• Support
key organizational processes as technical resource and serve as
function lead for activities such as, but not limited to, planning and
budgeting, organizational performance reviews and project development.
• Review all relevant transactions such as liquidations and request for payments.
3. Budget Development and Management
• Participate
actively in budget development for the CO, grant budget proposals and
partner annual and midyear budget, and provide guidance to the different
departments/functional units and partners to ensure consistent and
appropriate projections.
• Analyze
spending performance and regularly communicate key insights to support
departments/functional units’ operations and implementation of
activities by program implementers for all types of funding sources.
4. Partner Portfolio Management Support
• Analyze
and review the monthly financial report of partners, monitor program
and financial information, and work closely with concerned program staff
and partners for a more complete and holistic analysis of partner
performance for monthly subsidy allocation decision making.
• Conduct
monitoring visits to partners based on agreed upon arrangements,
utilizing prescribed monitoring tools and in close coordination with
other staff members for work complementation and safety and security
guidance.
• Monitor
partners’ compliance with the Letter of Agreement, performance
standards and the progress of audit (external/internal) recommendations,
and provide support in improving their financial management capability
by conducting trainings, coaching and mentoring to partners.
• Support
the assurance in ensuring that external audit recommendations are
uploaded in HQMS, follow up action plan and closed corrective action
plan in the system.
5. Financial Management of Non-sponsorship funded Programs including Grants Management and Development Support
• Develop
grants/NSP/GOLAH/ER budget proposals in close coordination with program
team and as part of the team developing grant project proposals.
• Prepare
monthly project financial and Grants/NSP/GOLAH reports working closely
with program to ensure alignment of financial figures with the
qualitative description of progress and accomplishments, and submission
based on management and/or donor reporting requirements and
specification.
• Provide
timely analysis on the spending of Grants/NSP/GOLAH/Emergency Response
by sharing Budget vs. Actual analysis to the budget holders for
decision-making.
• Ensure
compliance with the organizational and donor documentation requirements
as outlined in the project agreements (appropriate filing of documents
related to Grants/NSP/GOLAH.
• Maintain complete, accurate and updated grant financial information/documentation on corporate grants database.
6. Others
• Support
coordination of CO annual external audit and the preparation of
required documentation and support implementation of the plan of action
and audit corrective measures.
• Participate
in the conduct of detailed situation reports, relief assessments and
general appraisals immediately after an emergency event, as maybe
assigned.
• Implement
community outreach strategies in the identification of child protection
issues and support the conduct of activities and action points to
address identified immediate need.
QUALIFICATIONS/EXPERIENCE
• 3+
years of relevant and progressive work experience in finance,
accounting/bookkeeping, auditing, including analysis, financial
reporting, budgeting, financial software and reporting systems;
• Experience in an organization with UN/EU/USG Grants Standard Provisions and Financial Requirements preferable;
• Strong
understanding of Generally Accepted Accounting Principles,
International Accounting Standards, internal controls, and segregation
of duties;
• Good
understanding of administrative, financial and general management
principles and skilled in financial reporting, budgeting and taxes;
• Experience and proficiency on financial software and reporting systems;
• Proficiency in Microsoft Office applications including Excel, Word and Outlook;
• Self-guided, independent with strong facilitation, analytical, problem-solving, organizational, and time management skills;
• Demonstrated
high-level interpersonal and cross-cultural skills including the
ability to build collaborative relationships internally and externally
with sensitivity to cultural, ethnic, social and political issues;
• Fluency in Bahasa Indonesia
• Outstanding written and oral communication skills including English.
EDUCATION
Bachelor’s
degree in business administration, accounting, or any related finance
discipline; CPA preferred. Equivalent relevant work experience may be
accepted in lieu of degree.
Disclaimer:
This job description is not an exhaustive list of the skill, effort,
duties, and responsibilities associated with the position.
Use the below link to apply for the position.
Last Application date: March 23, 2023
ChildFund
International is committed to safeguarding the interests, rights, and
well-being of children with whom it is in contact and to conducting its
programs and operations in a manner that is safe for children.
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