United Nations World Food Programme
Indonesia
Vacancy Announcement
11/INS/NTT/PROG/016
World Food Programme, Indonesia invites applications from the eligible
candidates for the following position:
Position: Programme Assistant (FFW/Prototyping)
Contract Type: SSA or Service Contract
Duty Station: Kupang, NTT – Indonesia
Indonesia
Vacancy Announcement
11/INS/NTT/PROG/016
World Food Programme, Indonesia invites applications from the eligible
candidates for the following position:
Position: Programme Assistant (FFW/Prototyping)
Contract Type: SSA or Service Contract
Duty Station: Kupang, NTT – Indonesia
Accountabilities: Under the direct supervision of the Senior Programme assistant (Safety net). Within the assigned unit, the Programme Assistant will be responsible for the following duties:
Undertake negotiations for and prepare project documents with government ministries and other participating agencies; approach potential partners for adaptation to climate change projects in NTT;
Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
Assess project performance including utilization of resources and achievement of planned targets;
Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
Assist in compiling monthly statistics on food aid and support provided;
Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation;
Undertake negotiations for and prepare project documents with government ministries and other participating agencies; approach potential partners for adaptation to climate change projects in NTT;
Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
Assess project performance including utilization of resources and achievement of planned targets;
Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
Assist in compiling monthly statistics on food aid and support provided;
Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation;
make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
Provide guidance, on-the-job training and assistance to support staff;
Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
Provide training to counterparts and communities as required on WFP procedures, local food processing, nutritional aspects, hygiene, etc;
Represent WFP at provincial / district policy dialogues, cooperation networks, workshops, meeting, technical events related to FFW and climate change adaptation and mitigation in NTT;
Contribute to the WFP corporate knowledge sharing on climate change, including good practices and successful experiences on climate change adaptation in the field level;
Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
Provide guidance, on-the-job training and assistance to support staff;
Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
Provide training to counterparts and communities as required on WFP procedures, local food processing, nutritional aspects, hygiene, etc;
Represent WFP at provincial / district policy dialogues, cooperation networks, workshops, meeting, technical events related to FFW and climate change adaptation and mitigation in NTT;
Contribute to the WFP corporate knowledge sharing on climate change, including good practices and successful experiences on climate change adaptation in the field level;
Perform other related duties as required.
Qualifications and Experiences:
Education: Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.
Experience: At least five years of progressively responsible experience, of which at least one year closely related to programme functions. At least one year at the G5 level or equivalent.
Knowledge: Training and/or experience using Word, and Excel; spreadsheet and other software packages; \WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.
Language: Fluency in both oral and written communication in English and Bahasa Indonesia.
Results Expected: Well organized, complete and accurate reports, records and/or data, put together independently with only general guidance.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 19 May 2011.
“Only short-listed candidates will be contacted”
Qualifications and Experiences:
Education: Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.
Experience: At least five years of progressively responsible experience, of which at least one year closely related to programme functions. At least one year at the G5 level or equivalent.
Knowledge: Training and/or experience using Word, and Excel; spreadsheet and other software packages; \WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.
Language: Fluency in both oral and written communication in English and Bahasa Indonesia.
Results Expected: Well organized, complete and accurate reports, records and/or data, put together independently with only general guidance.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three references and should be received no later than 19 May 2011.
“Only short-listed candidates will be contacted”
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